Civic Association of Chadds Ford

By-Laws - Civic Association of Chadds Ford

BYLAWS OF THE CIVIC ASSOCIATION OF CHADDS FORD TOWNSHIP
DELAWARE COUNTY, PENNSYLVANIA

Amended copy printed November, 2005

Section I:  TITLE

The title of the association is:  The Civic Association of Chadds Ford Township.

Section II:  OBJECTIVES
The objectives of the association are to maintain the rural character of the township as a healthful, safe, pleasant residential community and to promote the solution of problems affecting the community on a friendly, cooperative and completely non-partisan basis.

Section III:  MEMBERSHIP
There shall be two classes of membership in the Civic Association of Chadds Ford Township:  Residential and Business.

A. Residential Membership:  All persons resident in Chadds Ford township, Delaware County, Pennsylvania and all non-resident owners of real property in the township shall be eligible for membership upon payment of Residential Membership annual dues.  Residential members shall be eligible to vote to elect members of the Board of Directors and on other items that come before the Civic Association of Chadds Ford Township.

B. Business Membership:  Any organization doing business in Chadds Ford Township, Delaware County, Pennsylvania shall be eligible for membership upon payment of Business Membership annual dues.  Business members shall not be eligible to vote either to elect members of the Board of Directors or on any other items that come before the Civic Association of Chadds Ford Township.

C. Dues for each class of membership shall be established by the Board of Directors.

Section IV:  DIRECTORS
The business and property of the association shall be managed and controlled by a board of eleven (11) directors who must be members of the association and shall include four officers, specified in Section V.  Directors shall be residents of Chadds Ford Township.  Directors elected at the annual meeting in November shall assume the duties of their office on January 1st of the following year.  Directors shall hold office for two years.  Director terms shall be staggered so that six directors shall be elected one year (which will be even numbered years) and five directors the following year (which will be odd numbered years). 

Any person interested in being a member of the board of directors must submit a resume to the current board of directors, which must be received no later than October 15 of each year.  Resumes received after October 15 of each year will not be accepted or considered for membership to the board for that specific November election.

A. If the office of any director becomes vacant, the remaining directors by a majority vote shall elect a successor who shall hold office for the unexpired term.

B. The board of directors cannot incur liabilities for the association in excess of the funds in the association treasury at the time of action.

C. The board of directors cannot levy assessments upon the membership.

D. The board of directors shall have the power to determine by whom and in what manner the association’s bills, receipts, checks, contract or other documents shall be signed.

E. The board of directors may determine what committees shall be appointed from the association membership to study any problem consistent with the objectives of the association and report its findings.

F. The President of the board of directors shall make an annual report covering activities of the association at each annual meeting.

G. The new board of directors and officers shall meet within the first two weeks of January for the purpose of organization and the transaction of other business.  The place and time of such first meeting shall be fixed by oral consent of a majority of the directors, and due notice thereof shall be given to each director at least three days in advance thereof.  Special meetings of the board of directors may be called at the discretion of the president on three days notice to the remaining directors, and must be called by the president if he is requested to do so in writing by at least two members of the board of directors.

H. Five directors shall constitute a quorum.

I. The minimum age of a person eligible to hold a position on the board of directors is 18 years old.

Section V:  OFFICERS
A. The officers of the association shall be a president, a vice-president, a secretary, and a treasurer, who shall be elected by the board of directors at the January reorganization meeting.  Such officers shall hold office for one year and must be re-elected each year at the January reorganization meeting.  If any office becomes vacant, the board of directors shall elect one of its members to fill the vacancy.

B. The president shall preside at all meetings of the association and board of directors.  The president shall appoint all committees, committee members and non-board positions with the advice of the board of directors and shall perform such other duties as normally devolve upon a president of an organization.  All other duties of the President are defined in Robert’s Rules of Order.

C. The vice-president shall perform the duties of the president in the latter’s absence or inability to discharge his duties.

D. The secretary shall attend all meetings and record all votes and minutes of all proceedings in a book to be kept for that purpose.  The secretary shall see that proper notice is given of all meetings and shall perform such other duties as may be prescribed by the board of directors.

E. The treasurer shall receive and have custody of all funds of the association and shall disperse such funds as may be ordered by the board of directors.  The treasurer shall maintain a complete record of all receipts and disbursements and be prepared at any time to provide a report to the board of directors of the financial status of the association and shall submit a full report of all financial transactions of the association at the annual meeting.

F. All officers and directors shall serve without compensation.

G. The minimum age of a person eligible to hold an officers position on the board of directors is 21 years old.

Section VI:  MEETING OF MEMBERS
The annual meeting of the association shall be held in the month of November at a place and time to be stated in the notice of the meeting.  At the annual meeting the members shall elect, by plurality vote, a sufficient number of directors to succeed those directors whose terms expire. 

Notice of all meetings shall be mailed to all members by the secretary at least five days before such meeting.  Special meetings of the members for any purpose may be called by the president and shall be called at the request of a majority of the board of directors or at the request in writing of 25 percent of the membership.  Such requests shall state the purpose of the proposed special meeting.

Section VII: FINANCING
The fiscal year of the association shall begin on the first day of January, and shall terminate on the thirty-first day of December of that same year.  The financing of the association shall be provided by the payment of membership dues.  Annual dues shall be as determined by the board of directors.  Solicitation of the members for volunteer contributions may be authorized by the board of directors when expenditures are contemplated for which funds are not available in the treasury.

Section VIII:  AMENDMENT OF BY-LAWS
These bylaws may be amended at any annual meeting or at any special meeting called for that purpose, by the affirmative vote of two-thirds of the membership present.

Section IX:  PUBLICATION
The official publication of the Civic Association of Chadds Ford Township       shall be “The Chadds Ford Times”.  The editor of this publication shall be appointed annually, with the approval of the board of directors.

Section X:  COMMUNICATION
Written communication is defined as US Mail, Fax or Email.  Verbal communication is defined as telephone or in-person communication.

Section XI:  PARLIAMENTARY AUTHORITY
The rules contained in the current edition of “Robert’s Rules of Order Newly
Revised” shall govern the association in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the association may adopt.
      
These By-Laws were ratified on December 1, 1958 and amended
October 28, 1963, October 14, 1968, December 1, 1981, June 21, 1993,
November 4, 1996, November 12, 2003 and November 17, 2004. 
Sections III and IV amended November 10, 2005